Learn How to Paste Text So Its Style Matches the Surrounding Text

Paste and Match Style command (sometimes called Paste and Match Formatting, Paste Text Only, or Paste without Formatting) is very powerful, learn hot to use it.

May 17, 2021

This is a tip we often show clients, and when we do, it is usually a big “ah-ha” moment. When you copy text from a Web page, PDF, or word processing document, macOS usually includes the associated formatting, so the words you paste may end up in 68-point blue italic if that was what the source text looked like. That’s often undesirable. More commonly, you want the text to take on the styling of the text where you’ve pasted it. In most Mac apps, there’s a quick trick to achieve this goal. Look on the Edit menu for the Paste and Match Style command (sometimes called Paste and Match Formatting, Paste Text Only, or Paste without Formatting) to paste the text such that it matches the style of the surrounding words in the destination. Apple’s standard keyboard shortcut for this is Command-Shift-Option-V, though some apps use Command-Shift-V. If you regularly need this capability in an app that lacks native support for it, consider using a clipboard utility app, like Keyboard Maestro, to make your own universal Paste Text Only hotkey.

(Featured image based on an original from Pixabay)

You May Also Like…

Help your Family by Planning for the Future!

Apple’s new Legacy Contact feature makes it simpler for you to give a family member access to your iCloud data after your death. Read on to learn how to make someone a Legacy Contact or what to do if you are a Legacy Contact.

read more

Colorful Pointers in macOS 12 Monterey

Apple now lets you change the color of the pointer. That could be a boon to those who have trouble seeing it otherwise, or to those that just was to customize their computer. Here is how to do it:

read more

2022: Digital New Year’s Resolutions

Have a safer 2022 with New Year’s resolutions that will help you secure your devices, avoid email and text scams, and stay safe from malware, as well as benefit from the security and ease-of-use of password managers, which can even fill in passwords for iPhone apps.

read more